Commercial HVAC quoting has a bottleneck.
Facilities teams don’t wait for the fourth bid. While a senior estimator works the backlog, the job goes to whoever answered first with a professional, complete number. Most shops take days. QuoteForge takes minutes.
more likely to qualify a lead when responding within 5 minutes vs. 30 minutes.
MIT / InsideSales Lead Response Management Study, 2007average B2B response time, and 23% of companies never respond.
Harvard Business Review, 2011of B2B companies respond within 5 minutes.
Drift, 2017higher conversion when the response lands within a minute.
VelocifyEvery HVAC bid you run, priced your way.
QuoteForge learns your rate card and your rules, then builds each bid the way your best estimator would — without taking their week.
RTU & equipment replacement
Tonnage, efficiency tier, curb adapters, crane and rigging, disposal — priced from your equipment costs with the manufacturer lead time printed on the bid, so the PM can approve without a call-back.
TI build-outs & plan-and-spec
Square footage, zones, diffusers, duct runs, controls — labor units by trade with your multipliers. Complex bids land in your review queue sign-off-ready, not as a blank estimate sheet.
Service & repair
T&M rates, after-hours and emergency multipliers, truck charges. Simple calls can quote instantly from your site or a link in your RFQ reply — while the other shops are still dispatching an estimator.
Maintenance agreements
Per-unit pricing, visit cadence, filter and belt schedules, multi-year escalators. Turn a walkthrough into a signed PM agreement before the competing proposal is drafted.
Run residential service too? The same engine quotes it. Commercial is just where speed pays the most.
The number gets you looked at.
The scope gets you awarded.
GC estimators toss a “per plans and specs” bid in the maybe pile. They want itemized scope, clear exclusions, and a prequal packet that’s actually filled in. QuoteForge drafts all of it from your past bids and documents, in your words. Your estimator approves every section before anything goes out.
Plan-and-spec bid letters
Turn the spec sections and your priced takeoff into a full bid letter: base bid, alternates, unit prices, and the spec sections you’re bidding to. It goes on your letterhead and lands in your review queue. Your estimator no longer has to rewrite last month’s letter at 6 PM.
Scope, inclusions, exclusions & qualifications
Itemized scope with no “per plans” shortcuts. Inclusions, exclusions, and qualifications are pulled from the language your shop already uses: controls by others, electrical to the disconnect, roofing and curb flashing, test and balance, after-hours work. The GC can level your number against the others without a call-back.
GC prequalification forms
Every GC asks the same questions in a different format: EMR, bonding capacity, license numbers, safety program, project history, references. QuoteForge fills each form from answers you’ve already approved, so the prequal goes back the same day.
Design-build & RFP narratives
Approach, schedule, team, and similar-project write-ups for design-build and negotiated work. QuoteForge can reuse your best past answer word for word, rewrite it for this job, or blend the two. Then it’s your call, section by section.
Keep your takeoff tool. QuoteForge works alongside Trimble, FastEST, or QuoteSoft. Your estimators still do the takeoff. QuoteForge writes everything that wraps around it.
Real lead times, on the bid.
Equipment availability is the question every commercial bid gets asked. QuoteForge builds from your live equipment costs and lead times, so the proposal answers it up front — and your margin rules are applied the same way on every job, whoever sent it.
A 25-ton RTU with a 9-week lead time shouldn’t be a surprise in week 6. Put it on page one and win the approval faster.
- RatesYour labor units by trade, with overtime, after-hours, and prevailing-wage factors.
- EquipmentYour real equipment and material costs, with current lead times shown on the proposal.
- FactorsCrane, rigging, lift rental, disposal, permits — the line items estimators forget at 6 PM.
- RulesTarget margins and approval thresholds. Simple bids send instantly; big ones wait for your sign-off.
From RFQ to signed, in one thread.
The request comes in
From your website, an email, or a link you drop into any RFQ reply — with the job details that matter.
QuoteForge builds the bid
Priced from your rate card, equipment costs, and factors. On your letterhead, math-checked, lead times included.
Instant send or quick review
Service calls can go out instantly. TI and replacement bids land in your portal sign-off-ready — adjust and send in a few clicks.
Signed on the spot
E-signature is built in. The customer signs the bid itself, and the executed copy files back to the job automatically.
Keep your stack. Add speed.
QuoteForge runs alongside ServiceTitan, BuildOps, FieldEdge — or the spreadsheet that’s been pricing jobs since 2014. No rip-and-replace. Free quote, low-cost pilot, live in days.
Questions estimators ask us.
What is QuoteForge for commercial HVAC?
How fast can a commercial HVAC bid go out?
Does QuoteForge write scope and exclusions letters?
Can QuoteForge fill out GC prequalification forms?
Does QuoteForge replace my takeoff software?
Does QuoteForge replace ServiceTitan, BuildOps, or FieldEdge?
Can QuoteForge price maintenance agreements?
Does QuoteForge handle e-signatures on bids?
Does QuoteForge work for residential HVAC too?
Bid faster than the other two shops.
Start with a free quote and a low-cost pilot. We’ll map your bid types, load your rates, and show you exactly where slow bids are costing you buildings.
- Free custom quote & build plan for your shop
- Low-cost pilot — measure won bids, not demos
- Live in days, alongside the tools you already run