Bidding has become
a capacity problem.
The average firm answers 166 RFPs a year and spends 33 hours on each. That is more than 5,000 hours, from a team of eight. Bandwidth is now the number one challenge proposal teams report — and a quarter of teams have quietly stopped running their own go/no-go process just to keep up.
You already wrote the best answer to most of these questions. It is in a bid you won, in a folder nobody can search.
RFPs the average firm answers per year.Loopio 2026 Trends Report
spent on each response — over 5,000 hours a year from a team of eight.Loopio 2026 Trends Report
bandwidth is now the top challenge proposal teams report.Loopio 2026 Trends Report
Source: Loopio 2026 RFP Response Trends & Benchmarks Report, 1,500+ teams.
Your archive,
finally searchable.
Load What You Already Have
Past responses, CVs, boilerplate, the RFPs you received. Word files read best. Drop in a folder and the file and folder names fill in most of the details for you.
Tell It How Each Bid Turned Out
Won, lost, shortlisted. This is the part that matters — it is what teaches the system which of your writing actually worked.
Find Your Best Answer
Search across every bid you have ever written, section by section. Results are ranked by how well they match and by what won, so the section from a winning bid comes first.
Build the Response
Start a pursuit, pick the kind of work, and it opens with the sections that work is usually bid in. Write, reorder, approve, export to Word.
It will not invent anything.
Every result traces back to a document you gave it, and shows you which bid it came from. It will not produce a project you did not do, a certification you do not hold, or a number you cannot evidence.
When it has seen too few bids to draw a real conclusion, it says so instead of guessing.
- Sourceevery search result shows the bid it came from, and you can open the original
- Wonoutcome is a first-class property — material from winning bids ranks first, and shortlisted is tracked separately from lost
- Yoursit retrieves from your own library; your material is never shared with, or used for, any other customer
- Honestin public-sector work a fabricated claim can mean disqualification — traceability is not a feature, it is a requirement
The math, with the
assumptions shown.
We have not measured a savings percentage, so we will not publish one. Here is the model instead — benchmark averages for a mid-market firm, with every assumption labelled. Run it against your own numbers.
| Input | Value |
|---|---|
| RFPs per year | 164 benchmark |
| Hours per RFP | 33 benchmark |
| Blended loaded cost | $75/hr assumption |
| Annual bid effort | 5,412 hrs · $405,900 |
| Scenario | Reusable | Recovered | Hours back |
|---|---|---|---|
| Conservative | 40% asm. | 25% asm. | 541 · $40,590 |
| Moderate | 50% asm. | 40% asm. | 1,082 · $81,150 |
| Optimistic | 60% asm. | 50% asm. | 1,624 · $121,800 |
The reusable and recovered percentages are assumptions, not measurements. The point is what even the conservative corner buys you: 541 recovered hours is 16 additional bids a year. And the measured figure from the benchmark: teams with dedicated RFP tooling submit 10 more bids annually than teams without (Loopio 2026, 1,500+ teams). The teams that win more than half their bids are not the fastest — they are the choosiest: 81% of top performers run a disciplined go/no-go, against a 75% average.
Firms that win work through formal bids.
Professional services firms of roughly 20–500 people, with years of past responses sitting in folders — and too small for enterprise proposal software priced at tens of thousands per year.
We will tell you if it is not a fit
- If you have fewer than about 15 past responses with known outcomes, there is not enough for the library to work with yet.
- If you lose overwhelmingly on price, a better library will not change that — and we will say so.
- If your archive exists only as scanned paper, start by digitising it; then talk to us.
Asked and answered.
“We already use ChatGPT for this.”
“We lose on price, not on writing.”
“Our proposals are too specialised to automate.”
“We don’t have time to load ten years of documents.”
“How do we know it won’t make something up?”
“What about our confidential client material?”
“What does it cost?”
An extension of QuoteForge.
Quoting and bidding are the same job at different scales. RFP+ runs in the same workspace as QuoteForge — one login, one library, quotes and bids together.
Tell us how much you bid.
We’ll give you a number.
Pricing depends on how much you bid and how much of your archive you want loaded. Tell us roughly how many RFPs you answer a year and we will give you a number — a real conversation, not a gate.
- Pilot-first — start with ten documents, see it on your own material
- QuoteForge included — one workspace for quotes and bids
- Your material stays yours — never shared, never reused